Student Record#

The student record for safeguarding provides a way for the school to send the relevant information about a student on to another school when the student leaves. You may find it useful for other situations as well, it contains full details of all safeguarding information for the student in a single page.

The page was designed to be printer friendly and be possible to print if required.

Tip

We don’t recommend printing this report if you can avoid it, it will likely use lots of paper and can just as easily be sent as a PDF using your browsers “Print to PDF” features.

When viewing the student record as a user with permission to edit all safeguarding notes or edit all concern reports you’ll be able to click the edit link next to each item in the student record to amend the details of the items as required. This can be useful to clean up a student’s record before sending it on to another school.

Front Page#

The first page of the student record is a “front page” it contains:

  • A photo of the student

  • The student’s name

  • A title for the document

  • Number of Concern Reports

    • The total number of concern reports in the student’s record.

  • Number of Documents

    • The total number of documents in the student’s record.

  • Number of Notes

    • The total number of notes in the student’s record.

Additional student information is also available:

  • Attendance Percentage

    • The student’s attendance percentage for the current academic year.

  • Free School Meal Indicator

    • Is the student currently eligible for free school meals.

  • Looked After Indicator

    • Is the student currently looked after.

  • Number of Behaviour Incidents

    • The total number of behaviour incidents the student was involved in during their time at the school.

  • Previously Looked After Indicator

    • Was the student ever looked after.

  • Pupil Premium Indicator

    • Is the student currently eligible for pupil premium.

  • Social Worker Indicator

    • Does the student currently have an assigned social worker.

  • Special Education Needs Indicator

    • The student’s current SEN provision.

Data Items#

The rest of the report can contain any number of data items from the following choices; safeguarding notes, safeguarding documents or concern reports. Each item has it’s contents explained below. Each data item is shown in chronological order with the most recent item being shown first.

Concern Reports#

A concern report is shown in the record as a data item. The date that the concern report is made is used when ordering the items in the chronology for the student. The information shown about a concern report is:

Concern Type
The type that was applied to the concern report. Schools can use this to categorise different concern types.

Date of Concern
The date that the concern occurred, this is provided by the reporter when they report the concern and represents the date that the event that triggered the concern happened.

Status
The status of the concern report.

Areas of Concern
The areas of concern that were applied by the school in relation to this report. The school can apply multiple areas of concern to categorise a report based on it’s contents.

Initial Report Details
The initial report details contains the exact content that was provided when the initial report was made. The school do not have the ability to edit this information in any way. This is what the user making the concern report told the school.

School Report Details
The school report details contains any additional detail or clarifications that the school have added to the report. These are recorded in a separate field to prevent tampering with any report details.

Staff Informed
Any staff members at the school that were informed of the incident when it occurred.

Activity
The activity items are the activities that happened as part of related activities to the concern report. The available activities are; intervention, contact record entry, attachment or comment. Each activity item will show the user that created it and the date it was created. Within each concern report the activity items are shown in chronological order with the most recent item shown first.

Attachment#

An attachment is a document that has been attached to a specific concern report by the school.

Comment#

A comment is an area of a concern report where the school can record related conversation and clarifications about the concern report. You will see the content of the comment inside the card.

Contact Record Entry#

A contact record entry is an area of a concern report where the school can record related communication with various parties or organisations. You will be able to see who contact was made with and the detail about the contact that was recorded by the school.

Intervention#

An intervention is an action that was taken by the school to try and support the student as a result of this concern report. You can see the type of the intervention and a description if one was configured by the school, this will tell you what action the school took. The status of the intervention and any detail recorded by the school is also available.

Safeguarding Documents#

A document is a simple way to attach an arbitrary document to a student’s account. Documents are shown as data items within the student’s record. The date of record from the document is used when ordering the items in the chronology for the student. The information shown about a document is:

Title
The title of the document on the student’s account. This was provided when the document was uploaded by the school.

File Name
The name of the file that was added to the student’s account. This is included to help you identify the file from the collection of documents for the student.

Category
The category that was applied to the document when it was added to the student’s account. This helps the school to group similar documents together.

Sub Category
This is optional but can be used by the school to provide a more precise breakdown of documents on a student’s record.

Notes
This is a way for the school to record other useful notes about the document.

Safeguarding Notes#

A note is a simple way to attach some information to a student’s account. Notes are shown as data items within the student’s record. The date the note was created is used when ordering the items in the chronology for the student. The information shown about a note is:

Category
The category that was applied to the note when it was created. This helps the school to group similar notes together and find what they’re looking for more easily.

Sub Category
This is optional but can be used by the school to provide a more precise breakdown of notes on a student’s record.

Content
The content of the note that was recorded by the school.

Permissions#

This page is protected by the following permissions:

  • View Safeguarding Student Record

This page is available to users with the following roles:

  • Staff Members

    • Available with permission