Year Groups#

Year groups within the school are synced from SIMS if you have any module enabled. We sync both the group and the memberships to that group.


What Data is Imported#

The following details from the year group are imported, they are imported as user groups with a type of Year.

  • Description - Mapped to Description

  • ID - Mapped to Third Party ID (This field isn’t visible to users)

  • Name - Mapped to Name

The following details of the group memberships are imported, they are imported as group memberships to the created year group.

  • End Date - Mapped to the group membership end date

  • Start Date - Mapped to the group membership start date

  • User - Mapped to the user

The following details of the group supervisors are imported, they are imported as group supervisors to the created year groups.

  • End Date - Mapped to the group supervisor end date

  • Start Date - Mapped to the group supervisor start date

  • User - Mapped to the user


Permissions#

The following SIMS permissions are required for the sync to complete successfully:

  • Group Manager -> Pastoral Organisation -> View (All)

  • Group Manager -> Pastoral Organisation -> View Membership (All)

  • Tools -> Set Up Lookups -> Run

The permissions required by other sync processes are also required. All permissions required for:

  • Staff member syncing

  • Student syncing